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Manage License Keys

Access License Keys

There are several ways to access the License Keys dialog:

  • Within a repository, select the Users and Groups node in the left panel and click the Manage Keys button on the Ribbon.
  • Within a repository, select the Users and Groups node.
  • Select Everyone (or the level at which you wish to view the license keys), right-click on this group or user and select License Keys.
  • From within the License Assignments dialog, click the Manage button.
  • Within the License Keys dialog, you can:
    • Add new license keys. (Use Add to add a brand new license key that is not replacing an existing one, e.g. when adding a license key for the first time or adding a trial license key that is separate from your main license key.)
    • Remove old license keys.
    • Replace a license key with another one. (Use Replace to replace a license key, e.g. an expired one or one from a previous version, with a new one. When you use this, your existing license assignments are retained and the new key validates that it can accommodate all of your current license assignments.)
    • Details – view details of the selected key.

    Replace a License Key

    To use the Update Links functionality, follow the steps below:

    1. In the License Keys dialog, select the key that you wish to replace.
    2. Click Replace.
    3. When the Enter Replacement Key dialog opens, copy and paste in the new license key (clicking Paste will paste in whatever was most recently copied).
    4. Click OK.
    5. A replaced license key cannot revoke any existing licenses or license assignments. Therefore, if an incompatible license key is used (one that has less licenses than those that have already been assigned), a message dialog opens to show you which Modules are affected.
    6. Click OK to close the message.
    7. Change the license assignments as needed in License Assignments.
    8. You can now replace the license key.

    Add a New License Key

    To add a new license keys, follow the steps below:

    1. In the License Keys dialog, click Add.
    2. When the Add Replacement Key dialog opens, copy and paste in the new license key (clicking Paste will paste in whatever was most recently copied.)
    3. Click OK.

    Assign Licenses to Users

    Once you have applied a valid license key and have users set up in Administrator, you can assign licenses to individual users.

    1. Log into your repository if you are not logged in already.
    2. Select Users & Groups from the left-hand panel of Administrator.
    3. Select Everyone (or the level at which you wish to view the license keys), right-click on this group or user and either click the Assign Licenses button on the Ribbon or right-click and select License Assignments.
    4. Notice that the Selected License Key as displayed in the top middle of the dialog. You can change this as needed to select the license key for which you want to apply licenses.

    5. For each License Key selected, the Module information is summarized in the rows listed at the bottom of the table: In Use, Available and Total Available.
    6. Assign Modules to users by checking the relevant box in the table, either individually or using multiple selection (click and hold on a cell to the left of the checkboxes and use the mouse to drag the selection across the Module cells that you want to select). The cells will be highlighted in blue, and you can then check or uncheck any cell within the selection to update all of the selected cells.

      Important: For Hubble Power users, you must assign the RPT (Reporting) license along with the other license(s) for the specific Modules for which they should have access.

    The other features available within the License Assignment dialog include:

    • Manage – launch the Manage Keys dialog to add, remove, or replace license keys.
    • Export - export to a Microsoft Excel Worksheet all displayed information in the License Assignment table. (You will be prompted to enter the name and location where the worksheet will be saved. When you review the file in Microsoft Excel, the check boxes appear as ‘True’ when checked and ‘False’ when unchecked.)
    • Search Filter - filter on specific criteria by first selecting the search criteria using the drop-down menu and then entering in the search text in the field to the right of it.
    • Configure columns – select/deselect the user information to display as well as the Modules to display in the table.
    • Sort Columns – select the column to sort by and then whether to sort in ascending or descending order.